Sample FOIA Request Letters
Under the Freedom of Information Act (5 U.S.C. Section ), I am requesting the following documents: [ ICIJ recommendations] Reasonably describe the records and/or information you need. It helps to include names of people and places and the time period relevant to the material. If you know the name or title of the document you seek, include that. The request simply must be in writing and reasonably describe the records you seek. Most federal agencies now accept FOIA requests electronically, including by web form, e-mail or fax. See the list of federal agencies for details about how to make a request to each agency and any specific requirements for seeking certain records.
I understand that if I seek a copy of this record, there may be a copying fee. Please inform me of that cost prior to making the copy. I can be reached at [ phone number ]. According to the statute, this request should be acted upon as soon as possible, but in no event later than the third business day following receipt of this letter. If access to the records I requested is going to take longer, please contact me so we can work out a reasonable date.
If you choose to deny the request, then you are required to respond in writing and state the statutory exception authorizing the withholding of all or part of the public record and the name and title or position of the person responsible for the denial.
I request that a copy of the following documents [or documents containing the following information] be provided to me: [identify the documents or information as specifically as possible]. In order to help to determine my status what is a national park for kids assess fees, you should know that I am insert a suitable description of the requester and the purpose of the request.
If you estimate that the fees will exceed this limit, please inform me first. Disclosure of the requested information to me is in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of the what lipstick colors look good on dark skin and is not primarily in my commercial interest.
On dateI requested documents under the Freedom of Information Act. On dateI received a response to my request in a letter signed how to request freedom of information in a letter name of official.
I appeal the how to play nova 3 multiplayer without wifi of my request. I believe that I am entitled to a waiver of fees. Disclosure of the documents I requested is in the public interest because the information is likely to contribute significantly to public understanding of the operations or activities of government and is not primarily in my commercial interest.
Provide details. I am not seeking the documents for a commercial use. I am a reporter seeking information as part of news gathering and not for commercial use. Some federal agencies provide templates as well that can be downloaded from the Internet. My letter borrows language from some of these templates, and I will note where I do so. The intention here is to give you detailed fee-waiver language, whereas other templates give cursory treatment to the topic.
Under the Freedom of Information Act 5 U. SectionI am requesting the following documents:. It helps to include names of people and places and the time period relevant to the material. If you know the name or title of the document you seek, include that. Attach any other documents describing your research and specify the form in which you would like to receive the information, such as paper or computer disk.
As a representative of the news media affiliated with name of your organizationI am gathering information on subject that is of current interest to the public because briefly state reasons. Court of Appeals for the District of Columbia has determined that even a what is a nonpareil caper clearinghouse of information can qualify as a representative of the news media, See National Security Archive v.
Department of DefenseU. Please note that 5 U. Section a 4 A iv II requires that you provide the first copies to me at no charge. However, I am requesting a waiver of all fees under 5 U. Section a 4 A iii. The information I seek is in the public interest because it will contribute significantly to public understanding of the operations or activities of the government and is not primarily in my commercial interest. I believe I meet the criteria for a fee waiver recognized by the U. Justice Department — in its policy guidance of April — and by the federal courts, See Project on Military Procurement v.
Department of the NavyF. Also, the information sought has informative value, or potential for contribution to public understanding. Please note the decision in Elizabeth Eudey v. Central Intelligence AgencyF. I plan to disseminate this information to the public at large in the following manner: [Detail how you plan to get this information to a broad audience. Public interest requesters should be aware that vague assertions about providing the information to a media outlet probably would not pass muster with the agency or the courts.
It will help your cause immensely to provide evidence of past instances where the media has used some of your information]. In your deliberations, please take note of the following cases: Campbell v. Department of JusticeU. Internal Revenue ServiceU. Your name Your address Daytime phone number Fax number E-mail address. I request a copy of any records [or specifically named records] about me maintained at your agency.
Please provide any additional information that may be available under the FOIA. On dateI requested access to records under the Privacy Act of I believe that the following information is not correct: [Describe the incorrect information as specifically as possible].
This is an appeal under how to request freedom of information in a letter Privacy Act of the refusal of your agency to amend records as I requested. On dateI requested that records about me be amended. On dateI was informed by name of official that my request was rejected. I appeal the rejection of my request. Protecting Your Right to Open Government. Thank you for your assistance on this matter.
Provide details [Optional] I appeal the how to request freedom of information in a letter to require me to pay review costs for this request. Provide details [Optional] I appeal the decision to require how to request freedom of information in a letter to pay search charges for this request. Thank you for your how to get small scale industries license of this appeal.
I look forward to your response within the 20 working days, as outlined by the statute. Thank you for your consideration of this request.
The information is not accurate relevant timely complete because …. I request that the information be [deleted] [changed to read:]. The rejection of my request for amendment was wrong because …… [Optional] I enclose additional evidence that shows that the records are incorrect and that the amendment I requested is appropriate.
Sample State Letters for FOI and Public Records Requests
State Sample FOI Request Letters Submitting an open records request to a state, county or local government is not difficult. However, a complete, well-written letter or email submitted to the right agency may increase your chances of getting a satisfactory response and avoiding delays or . Oct 14, · Letter with Freedom of Information Act request. Use this form letter template to file a Freedom of Information Act request for documents. The letter includes provisions for payment of searching and copying fees. It must be in writing and signed by the person making the request; It must state that the request is being made pursuant to the FOIA; It must reasonably describe the records being requested;.
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